Win BACK Your Freedom
Designed to reduce your stress, stay on track and remain legally compliant.
HubProActive - The secure cloud-based management system for ISO and Compliance Management for businesses busy growing.
TESTIMONIALS
What others are saying
"Invaluable"
"HPA has been invaluable during lockdown, it has enabled our staff to easily set up at home and access all the documentation they need to carry out their roles. Using HPA has ensured that we remain compliant with staff using the latest versions of documents and maintain continuity whilst working remotely."
"Streamlined the business"
“It’s been really easy to maintain our ISO audit schedule by carrying out remote audits using HPA. We also carried out our external surveillance audit remotely using HPA and the auditor was impressed with the level of information he was able to view remotely during the audit. HPA has enabled us to retain our ISO certification without any issues.”
"Highly recommend this"
"Having HPA meant that it was easy to get people set up working from home quickly, knowing that they would have access to everything they needed to enable them to continue doing their jobs with no interruption to their daily activities."
Are you overwhelmed with day to day business management?
HubProActive provides a strong foundation for any business and helps you manage your day to day operations, document and record control and information sharing. It makes the ISO certification process easy and keeps you on top of compliance risks.
Try our FREE 30 day trial and see the benefits
Our software team can arrange an online demo to allow you to see the benefits of HubProActive.
ISO and Compliance Management Software as a Service.
Designed for the business that is busy growing.
Key Hub Pro Features
Configurable to your business
No need to try and shoehorn your business into an ‘off the shelf’ package, HubProActive is flexible and scalable and provides a strong foundation for any growing business. It enables you to configure the system to meet your business needs whether you are a single premise business or a multi- site, international. HubProActive will grow with you.
Easy to find the right documents
A major issue with new systems is getting your people to buy in to change. HubProActive is engaging and intuitive. Knowing where to easily find documents, procedures and other information that supports their daily tasks makes employee work lives so much easier. In fact, once logged in, it’s just two easy clicks to the search function where they can find any document their access level permits and view or download what they need. Time-saving too.
You can read, download, or export documentation to word, pdf or csv. Create bespoke reports, export to csv, interrogate and analyse the data and provide management with important performance data.
Document Expiry Notifications
Keep up to date with compliance tasks e.g. equipment maintenance, supply chain monitoring, risk assessments. HubProActive eliminates the need to manage large spreadsheets of information. Once the record is created or the document uploaded and an expiry date set, your dashboard will display any document or record due to expire within the next 30 days. Once logged in you will immediately see from your Dashboard which documents or records need attention, whether it is due maintenance of equipment and vehicles, refresher training, expiring supplier compliance documents, or company policy reviews.
Internal Comms / External Links
Use the Bulletin Board on your user’s dashboard to communicate company announcements, system updates and other notifications especially where they are working remotely. This can be as simple as listing the fire wardens and first aiders, perhaps a notification of an up-issued document or a full Company statement, all date and time-stamped.
The dashboard can also display external links to other software programmes the business may use for example the CRM or your company social media sites.
Accessibility
Secure and accessible, HubProActive has a responsive design and can be accessed from any digital device through your internet browser.
Flexibility
Your internal system administrator manages access to your system, can add and remove users, reassign user seats and set access rights. You have complete control over your HubProActive system.
The system delivers flexibility and total control to change things around as you need to, whenever you need to. Your system administrator can control access at the module level, right down to a single document level and can adjust it whenever required. Custom fields can be added to capture business-relevant data to meet your specific business requirements and terminology.
Legal Register
If you are a director or senior manager of a business what do you do to ensure you are aware of updates and the requirements of legislation applicable to your business? The Legal Register enables you to have a proactive approach to documenting legislation and what you do to comply. A great communication tool and a popular benefit of HubProActive with the senior management team.
Makes document version control simple
Maintaining version control and the integrity and availability of your documents and records is easy with HubProActive. This is a key requirement of any ISO Management System Standard and ensures your teams are always using the correct document version.
Frequently Asked Questions
How will it fit my business structure and operation?
Distinct from many ‘off the shelf’ packages, HPA is designed to be configured to an individual business. It can be adapted to any size of business, from a single premise business to a multi- site, international operation. It provides a robust foundation for your management system structure and will grow with your business.
Who controls use and access?
Once your user subscriptions have been assigned, your HPA Admin is in control and can add or remove users, assign access levels and manage document protocols. You have total control and can change things around as you need to, whenever you want. Access can be set by your HPA Admin, right down to a single document level and adjusted whenever required. Custom fields can be added so that reports and records are created specifically to your business’s requirements and terminology.
How do others find and use the documents?
CollapseHPA is engaging and intuitive and helps users to find what they need when and where they need it through the Document Library. Use it to download the latest company documents at the right issue. HPA is very user-friendly and has a simple search function. Once a user is logged in, it’s two easy clicks to the search function where they can find any document their access level permits.Any document or record the user has access to can be downloaded or exported to word, pdf or csv. Reports can be created and exported to csv/excel to enable analysis of data for management reporting.
Can I keep track of documents and records easily?
HPA eliminates the need to manage large spreadsheets of information. Once the record is created or the document uploaded in HPA and an expiry date set, your dashboard will display any document or record assigned to you that is due to expire within the next 30 days. You then simply log into the system and you can immediately see which documents or records need actioning form your Dashboard, whether it is equipment and vehicle maintenance, training records, supplier records and documents or company policies.HPA supports version control for documents and records that are uploaded to the system. Whenever you upload the next version, HPA will override the previous one automatically.
I work remotely and can’t see our company notice board?
Internal communication is simplified through the bulletin board on the dashboard. This enables all users to see important communication from the business. This can be as simple as listing the fire wardens and first-aiders, a notification of a new document or a full company statement, all date and time-stamped.The dashboard can also display links to other systems the business may use for example there could be links to the HPA Help Centre or the Business’s social media sites or CRM.
How can I get my head around our legal obligations
This is often a big headache for key managers, but it is essential because directors need to keep up to date with legislation relevant to their business. Often the approach is reactive, only seeking advice from expensive lawyers when something goes wrong. A legal register is an effective way to access and share this knowledge with your senior management team. The HPA managed Legal Register provides an accessible and proactive method to share this important information.